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Event Operations Executive - Posted July 21, 2026

Job Summary

We are seeking a dynamic and detail-oriented Event Operations Executive to oversee the planning, coordination, and execution of various events. This role requires a professional with strong organizational and communication skills, capable of managing multiple tasks efficiently.

Responsibilities

  • Develop and implement policies and procedures for efficient operations for events and festivals.

  • Handle budgets, forecasting and resource allocation to meet strategic goals.

  • Cultivate and maintain relationships with vendors and suppliers.

  • Onboard, manage and support vendors for festivals and events.

  • Negotiate contracts, manage payments and ensure vendors and suppliers are managed efficiently.

  • Support site planning and placement pre-event and during events.

  • Ensure quality assurance and communication standards are followed.

  • Analyze data to identify process improvement opportunities and cost savings.

  • Support supply chain processes and share frequent updates about plans and strategies.

  • Report on operational efficiency and standards.

  • Stay up to date on industry trends and best practices.

  • Assist in operations tasks for all festivals and events pre, during and post.

  • Maintain detailed organizational records of event logistics, contracts, and communications

  • Handle on-site operations during events to address any issues promptly and efficiently

  • Ensure compliance with safety regulations and health protocols at all times

Requirements

  • Minimum 2 years of experience in marketing, events, or a related field

  • Strong organizational and multitasking skills

  • Excellent written and verbal communication skills

  • Proficiency in CRM software and MS Office (particularly Excel)

  • Experience with event coordination and logistics is an asset

  • Ability to work flexible hours, including evenings and weekends as needed

  • Exceptional communication skills for liaising with clients, vendors, and team members

  • Strong organizational skills with the ability to manage multiple projects simultaneously

  • Effective time management skills to meet deadlines in a fast-paced environment

  • Experience in budgeting and financial management for events

  • Ability to work under pressure while maintaining professionalism and attention to detail